INTEGRATED POLYTECHNIC REGIONAL COLLEGE (IPRC NGOMA ... · Please complete the Student's Report...

IPRC NGOMA

Integrated Polytechnic Regional College

P.O. Box35 KIBUNGO - RWANDA

Tel:+250 783 540 145

Email:[email protected]

www.iprcngoma.rp.ac.rw

Skills for a better destiny

INTEGRATED POLYTECHNIC REGIONAL COLLEGE

(IPRC NGOMA)

INDUSTRIAL ATTACHMENT (IAT)

STUDENT'S LOG BOOK

Name of Student _____________________________

Student’s registration Number………………………….

Department……………………………………………….

Section/Option……………………………………………

IAT Company Name……………………………

IPRC NGOMA



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IAT Objectives:

-To provide opportunities for students to experience the practical work environment.

-To increase their Technical Skills.

-To develop Job Creation Skills & Job Searching Skills.

By work environment, it is defined as:

(a) Where students can apply their technical and business knowledge, or

(b) Where students have a different learning experiences & innovation

opportunities.

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IDENTIFICATION OF STUDENT

Name of Student: _______________________________________________________________________________ Date of Birth: ________________________________ ID/Passport No.: _________________________________

Reg. No.: _______________________________________

Department ………………………………………………..

Section/Option: …………………………………………......... Cell Phone No1. ______________________________ _

Cell Phone No 2. ______________________________

IAT Company Name: _____________________________________________________________________________

Address/Location: ________________________________________________________________________________

Tel No.: ___________________ P.O Box No.: ________________ Email: _________________________________

IAT Company Supervisor Name: ______________________ Designation/Title: ____________________________

IPRC Ngoma- Liaison Officer Name: _____________________________ ____ Cell Phone No.: _________________________________ Signature: __________________________________

IPRC NGOMA



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INSTRUCTIONS TO STUDENTS

Assignments during the placement

This Log Book is given for you to keep daily records of your work experience. You are required to

note down the tasks assigned to you.

In addition, you are required to write in the Log Book on a weekly basis, one subject or aspect of the tasks you were asked to do. Further instructions are given in the section on 'How to complete you Log Book'.

The Log Book has to be assessed by your supervisor in the company on a weekly basis. At the end of the attachment, your Liaison Officer would assess and endorse the Log Book.

Please bring your Log Book with you to the company every day.

You are required to draw up an organization chart of the company, giving in detail the functions of the

various departments, key personnel, the products and/or services that the company is involved in and

highlight any important aspect of their operations.

Please also suggest improvements in your IAT Company work area covering areas like Quality, Productivity and Procedures/ Systems.

You may be given specific assignments by IPRC Ngoma.-Industrial Liaison Officer who would then

require you to feedback during his or her visit to the IAT-company.

Assignments after the placement

* You will be required to submit your Log Book plus the IAT-Report to your Liaison Officer for

grading within two weeks after the completion of IAT. Failing that, you might be given an 'E' grade

(Fail) for your IAT Marks.

* You will be required to attend a Post-IAT Seminar to be held on a date to be decided by ILO-IPRC Ngoma. You may have to make an oral presentation of your experience to your class during the Seminar.

Please complete the Student's Report Form .You should discuss this with your Liaison Officer before submitting to the Industrial Liaison Office-IPRC-Ngoma.

Meet your Liaison Officer (LO)

Please meet your Liaison Officer (LO) once you have received your IAT attachment letter. Your LO would then guide you on what to do.

It is important that you obtain the contact number of your LO where he or she can be contacted outside office hours in case you may need it.

IPRC-Ngoma -ILO is your official contact with the IPRC-Ngoma while you are on attachment. Please

consult him or her if you have any problems. If you cannot contact your LO, please contact HOD/ DAS

/DSA or Vice Principal Academic & Training.

Rules and Regulations

* Once IAT-placement is CONFIRMED, you are not allowed to change your attachment or withdraw from

the Programme unless with an approval from IPRC Ngoma-ILO. You are not allowed to negotiate directly with the company on matters such as period of attachment, allowance, working hours, leave of absence, working conditions, rules etc.

IPRC NGOMA



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* You are required to abide by the rules governing employees of the IAT-company you are attached to.

Disciplinary action will be taken against you if there are any cases of absenteeism, insubordination, tardiness or any acts of mischief reported against you.

You are not entitled to any leave or days-off during the attachment including returning to IPRC-Ngoma or to your home. However, for emergency cases, please obtain permission from your supervisor for leave of absence. The IPRC-Ngoma- ILO must also be informed.

* For non-emergency cases, students shall apply for leave of absence from the Company Supervision and the students must inform the IPRC Ngoma-ILO office. Please contact through his office number on official hours. If you are sick, please inform your supervisor that you will be consulting a doctor. A Medical Certificate

(M.C.) must be submitted to your supervisor on the day when you report for work again. Please attach a

photocopy of the MC to your attendance sheet.

Documents

* This Log Book includes the following documents:-

Student's Report Form Attendance Sheet

• Please read the instructions given in this Log Book as well as those written on the forms before completing

them.

* If in doubt, please consult your IPRC Ngoma LO.

Allowance

* The company you are attached to has not agreed officially to provide you an allowance unless otherwise

stated in your Placement Notice. * In any such events, the allowance does not reflect how productive your work is but merely serves as an out-of- pocket allowance. At the end of your attachment, if your company fails to do anything officially agreed upon, please contact the person in charge in the IAT-company to settle such matters.

* Please consult your ILO if there are any problems encountered regarding your IAT Company which you can’t solve.

• If you are appealing against the examination results, please inform your IPRC-Ngoma -ILO.

Skills that shape a better destiny

IPRC NGOMA



Tel:+250 783 540 145




Accidents

You are covered under the IPRC Ngoma Student's Accident Insurance Policy. If you meet any accident or

injury at any time, please seek immediate medical attention. Please contact the Student Affairs Department

of DSA-IPRC Ngoma to advise you on sensitive matters and report all matters to IPRC Ngoma -ILO.

Why you need to complete the Log Book

The Log Book is a very important part of your learning from the Industrial Training Programme. The

independent and conscientious completion of each week's entries gives you the opportunity to reflect on your

work programme and reinforce your learning from experience. The Log Book is also a record of the practical

skills and knowledge gained during your IAT. A comparison of earlier entries with later ones will show the

progress of your IAT. Your IAT Company Supervisor and The IPRC Ngoma- Industrial Liaison Officer will

check and assess your Log Book regularly. NB:The Log Book plus the IT- Report must be submitted to

IPRC Ngoma- Industrial Liaison Office for grading within TWO weeks after the completion of IAT

exercise.

How to complete your Log Book

Daily Entries: For each work day, record in point form the tasks carried out. Any Public Holidays,

Medical Leaves or any approved leaves should be recorded as such.

Weekly work Report: For each week, write a detailed account of one job or one aspect of the work done that

you found particularly interesting. You can report on the nature of the jobs, theories and principals involved,

job instructions given, computer programmes used, any materials, tools or machinery used, job procedures

and regulations, sources of error or concern, any safety precautions needed etc. You can describe your

personal observations and reflections on the job. You can offer suggestions for work improvement,

elimination of error sources, or accident prevention. Your report should be clear and succinct, and illustrated

with diagrams or sketches where appropriate.

Assessment on Student

Grading Scheme

A (Excellent) - Exhibit qualities beyond expectation and norms. An exemplary quality.

B (Good) - Exhibit qualities which are considered necessary to produce good quality work.

C (Average) - Exhibit acceptable qualities which are the norm.

D (Pass) - Exhibit qualities which varies between the norm and unacceptable standard.

E (Fail) - Exhibit qualities which are not acceptable and are hindrances to operations.

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Letter Marks Designation

A 80-100 Excellent

B 70-79 Very good

C 60-69 Good D 50-59 Satisfaction

E Below 50 Fail Note: company supervisor will provide a mark within the mentioned intervals according to the performance of the student

Skills that shape a better dest

IPRC NGOMA



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WEEKLY REPORT

Week No: _______________________________ Date from _____________________________ to ___________ Dept/Section Attached: ______________________________________________________________________________________

Day Task/assignment

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Description of tasks/assignment

IPRC NGOMA



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Assessment on Student

Grading Scheme

IPRC NGOMA



Tel:+250 783 540 145




A (Excellent) - Exhibit qualities beyond expectation and norms. An exemplary quality.

B (Good) - Exhibit qualities which are considered necessary to produce good quality work.

C (Average) - Exhibit acceptable qualities which are the norm.

D (Pass) - Exhibit qualities which varies between the norm and unacceptable standard.

E (Fail) - Exhibit qualities which are not acceptable and are hindrances to operations. Conduct: _____________ Attendance: *Regular/Average/Poor Performance: _____________ Punctuality: *Satisfactory/Unsatisfactory *Delete the inappropriate Name of Supervisor ___________________ Signature/Date __________________________

Conduct: _____________ Attendance: *Regular/Average/Poor Performance: _____________ Punctuality: *Satisfactory/Unsatisfactory

*Delete the inappropriate

Name of Supervisor ___________________ Signature/Date __________________________

ls that shape a better de

IPRC NGOMA



Tel:+250 783 540 145




ADMINISTRATIVE/ORGANISATIONAL CHART WORKSHEET (Titles or Positions) NB//: To be completed within the First week of starting the IAT

Give a brief description of the type of business your IAT Company is involved in

Give brief write-up on the products or services the IAT Company is involved in

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In your work area, please suggest improvements in the following areas:- Quality: __________________________________________________________________________________________________ _

Productivity: _______________________________________________________________________________________________ _ Procedures/System: ________________________________________________________________________________________ _

Skills that shape a better des

IPRC NGOMA



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Overall Comments by the IAT Company Supervisor

Overall grading by IAT Company supervisor: _______________________________________

________________________________ _____________________________ Name of IAT Company Supervisor Stamp, Signature and Date

FOR IPRC-Ngoma USE ONLY

Overall Comments by IPRC-East -Liaison Officer

Overall Grading by IPRC Ngoma- Liaison Officer: ___________________________

___________________________ _______________________ __________________________ Name of IPRC Ngoma-Liaison Officer Department Signature & Date

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TVET internship programme attendance Sheet This attendance sheet is filled in every day by the intern. The company supervisor certifies it.

INSTRUCTION TO STUDENTS

1 This Attendance Sheet is valid only if the following are fulfilled:-Student

has properly completed Section I. Student has correctly signed for days present.

Week

1

Time

in

Time

out

signature Week

2

Time

in

Time

out

signature Week

3

Time

in

Time

out

signature

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Week

4

Time

in

Time

out

signature Week

5

Time

in

Time

out

signature Week

6

Time

in

Time

out

signature

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Week

7

Time

in

Time

out

signature Week

8

Time

in

Time

out

signature Week

9

Time

in

Time

out

signature

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

The record of attendance above is certified correct by………………………………..company supervisor

Signature and date

Company supervisor

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An Officer/Supervisor of the IAT Company of Attachment has signed in Section II. The IAT Company's official stamp & signature in Section II. Student has completed table below and signed.

2. The Log-Book with a completed Attendance Sheet should be returned to the IPRC Ngoma-ILO Office together with your

Completed Student's Report Form not later than TWO weeks after the completion of your Industrial attachment.

3. If the IAT Company is not operating on any day or that your off-day falls on a weekday, please indicate "COMPANY OFF" in the Attendance Sheet. Any other indication will be taken as absent. (This includes Saturdays for those on a 5-day

week)

4. If you are on Medical Leave, please indicate "MC". Please attach your medical certificate (original or duplicate) to this Attendance Sheet. Failing that, you will be considered absent on that day.

5. If you are granted official leave by the polytechnic, please attach supporting documents. Please indicate "ON LEAVE".

6. For leave of absence granted for Supplementary Exam, please indicate "SUPP".

7. Please make a photocopy of this form and your medical certificate(s) for your own reference before submitting to the Industrial Liaison Office-IPRC Ngoma.

Please Indicate For Official use

Number of Public Holidays

Number of company off-days

Number of days of approved leave of absence

Total number of days present

Number of weeks attended

I hereby declare that the information given in this document is true and accurate.

Date and Signature of Student

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LIASON OFFICER VISIT RECORD

Date of visit: Time:

Name of Liaison Officer: Dept.:

Comment:

Date of visit: Time:

Name of Liaison Officer: Dept.:

Comment:

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Company Supervisor Internship Evaluation Form

Read carefully the description and circle smileys according to your experience with the

intern/trainee, then make a decision about each final statement by checking “Yes” or “No”

Yes: mostly satisfying, with some acceptable shortcoming or minor mistakes.

No: clearly insufficient, with some unacceptable shortcomings or major mistakes.

A. Technical Competencies (20 points)

A. 1. Job routines

Job routines Yes No Observations

The intern/ trainee organizes the work station …../2

He/she cleans the work station and stores tools

often use

…../2

He/she knows and applies the relevant procedures

and techniques

……./2

He/she knows and respects the different stages

/steps of a working process

……/3


and techniques

…….3

Final Statement : The intern/Trainee operates Job

routines in accordance with the occupational

norms (with supervision)

Yes :10 No:0

A. 2. Use of tools and equipment

Indicators of how to use tools and equipment Yes No Observations

The intern/ trainee adequately chooses and uses

tools and equipment

…../2

He/she handles tools and equipment without

hesitation

…../2

He/she uses equipment safety ……./2

He/she maintains tools and equipment well ……/3


and techniques

…….3

Final Statement : The intern/adequately uses the

tools and equipment (with supervision)

Yes :10 No:0

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B. Appropriate attitude on the workplace (20 points)

B.1 Individual attitudes

The intern/trainee is punctual YES ……/1

No Observations

He/she is diligent ……/0.5

He/she is hard working …../1

He she has a sense of responsability …../1

He/she has shown a willingness to improve social attitudes …../0.5

The intern/trainee is team worker …../0.5

He/she has acquired some self confidence …../0.5

Final statement: The intern/trainee has developed the required social attitudes within the workplace

Yes …../5

No 0

B.2 Organizational skills

Organizational skills YES No Observations

The intern/trainee can work according to a schedule ……/2

He/she can plan some tasks …../2

He she uses resources efficiently(without waste) …../2

He/she can plan some tasks …../2

He/she uses resources efficiently(without waste) …../2

Final statement: The intern/trainee has developed the required social attitudes within the workplace

Yes 10 No 0

B.3 Rules and regulations

Rules and regulations YES No Observations

The intern/trainee wears personal protective equipment or any other regulation outfit. If no regulation outfit is required.

……/1

He/she maintains good personal hygiene …../2

He she respects hygiene, safety and security regulations in the workplace

…../2

Final statement: The intern/trainee complies with the rules and regulations Yes 5 No 0

C. Quality of work (15 points)

Rules and regulations YES 5 No 0

Final statement: The intern/trainee complies with orders from the clients or instructions from the supervisor

Yes 5 No 0

Final statement: The intern/trainee thoroughly pays attention to the completion

Yes 5 No 0

Final statement: The intern/trainee respects deadlines Yes 5 No 0

Done at………………………………, on…………………………………., by…………………………………………………..

Company supervisor

Signature and stamp Company Supervisor

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Tel:+250 783 540 145




Satisfaction questionnaire

This questionnaire is to be filled by the company supervisor or the company director. It will

help us to improve the internship program to ensure that we meet your needs. Please note

that your answers will be treated in the strictest confidence and for the use of IPRC Ngoma

only.

Satisfaction with the intern/trainee

Yes No Observations

If your company were looking to recruit a new staff

would you hire or would you recommend this to be

hired?

Would you be willing to take on our trainees for the

next internship period?

If yes, how many? And in which trades? ..........................................................................

If not why? Which competences the intern is lacking or should be

reinforced……………………………………………………………………….

Satisfaction with the trainer following- up the intern

1 2 3 4 Observations

The trainer did his/her best to prepare the trainee

for the internship program

The trainer considered companies concerns

when drafting the internship program

The trainer visited at convenient times before, during and after

the internship program

Overall, how would you describe your experience of working

with the trainer?

Positive Negative

Satisfaction with the IPRC Ngoma staff or liaison officer

1 2 3 4 Observations

The IPRC Ngoma management /LO answered to

companies concerns during the internship

program

The IPRC Ngoma management /LO visited at

convenient times before during and after the

internship program

I was able to contact the IPRC Ngoma

management/LO whenever I needed to do so

Overall, how would you describe your experience of working

with the IPRC Ngoma management/ liaison officer?

Positive Negative

INTEGRATED POLYTECHNIC REGIONAL COLLEGE (IPRC NGOMA ... · Please complete the Student's Report...

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