1.Client a. Máxima entidad jerárquica 2.Company code a. Mínima entidad legal b. Smallest organizational unit for which you must report a legal balance sheet and a profit and loss statement 3.Chart of accounts a. Incluye dos segmentos (Chart of account / Company code) b. Se crea a nivel cliente Characteristics are:

-company code

-customer

-vendor

-country

-period

-account Organizational elements of financial accounting

client

company cod

business area Resources of the application component Financial Accounting

management and presentation of all accounting data

open and integrated data flow

operational reports preparation An integrated financial accounting is an important factor for billing because when creating the billing document, the documents for financial accounting (FI) and Controlling (CO) ARE AUTOMATICALLY CREATED 4.Principio de variante a.Ejemplos de variante: posting year, screens b.Que propiedades puedes asignar a un field al crear una variante i.Hide a field ii.Protect a field i ii.Make a field mandatory 5.Document principle a.Toda transaccion debe contener un documento 6.Fiscal year a. Independent i.Calendar ii.Non calendar b. Specific c.Fiscal year variant i.Controls 1.The open periods (a period interval for closing and another for day-to-

day business)

2.The number of periods (up to 16 periods and special periods)

ii.Un fiscal year variant definido como year dependent tiene todos los años los

mismos numeros de periodos y empiezan en las mismas fechas

iii.Número máximo de periodos especiales a ser definidos en el SAP ECC

system

1.CUATRO

d. Los open posting periods durante un fiscal year estan definidos por

i.Posting periods variant

7.Field status (HDRO)

a. El de document no tiene display, el de la cuenta tiene los cuatro

b. Factores que determinan el field status para vendor

i.Account group

ii.Transaction

iii.Company code

c. Cuando se postea un GL document con dos field status diferentes para

posting key. Si un status se marca REQUIRED ENTRY y el otro HIDDEN

ENTRY

i.Un mensaje de error ocurre

d. Que controlan:

i. Document type: number range assigned

1. Es a nivel cliente

ii. Account group: controls the data that has to be entered at the time of

creation of a master record

iii. Posting key: controls how document line items are entered and

posted in the sap system

1.Controla

a. Account type (customer, vendor, fixed asset, general ledger)

b. The status of the fields in the document postings

c. If the posting is a debit or a credit

e. The field status group is defined in a field status variant

8. Account group

a. Controla toda las cuentas de costumer y vendor

b. Controla

i. Field status

ii. Number range

iii. One time customer or vendor

c. General ledger account group

i. The account group determines the number range interval for the

general ledger accounts

ii. The account group controls the status of the fields in the company

code segment of the general ledger master record

iii. The account group is a classification for general ledger accounts

d. Account group for vendors controls

i. If the vendors are one-time vendors

ii.The field status of the master records

iii. The number range interval for vendor master data

e. Account group for customer controls

i. If the customers are one-time customers

i. The number range interval for customer master data

iii. The field status of the master records

9. Cost center

a. Que data es transferida automaticamente al cost center planning

i. Planned depreciation from fixed assets

10. Profit center

11. Segment

a. Splitting

i. Neceito rules and methods

12. General ledger approach (una conta bajo varios escenarios) / Parallel accounting

(muchas contas)

a. La unica desventaja: solo puedo hacer las valuaciones grupales de un layer

group

b. Ventajas:

Un customer quiere implementar parallel accounting en asset accounting. Como se

implementa

by using two depreciation areas

FACTS:

The general ledger accounts defined with a foreign currency can be posted

only in this currency

The general ledger accounts defined with local currency can be posted in any

currency

The general accounts defined with open item management must have the line

item display option activated

It is NOT always possible to display the line items of a general ledger account

Las cuentas para las que no se recomienda activar el line item display en su

master records son:

reconciliation accounts

tax accounts

revenue accounts

inventory accounts

The reconciliation accounts link the subledgers with the general ledger in real time

Reconciliation accounts

The reconciliation accounts link the sub ledgers (accounts payable and

accounts recievable) with the general ledger

The reconciliation accounts are assigned to the customers and vendors in their

master records

Which evaluations can be executed with flexible General ledger

Financial evaluation reports

Account balances and financial statements based on drilldown reports

Interest types that are possible in the SAP ECC system

account balances

interest on arrears

To calculate interest for a customer, it must have an interest indicator in its master

data el asset accounting se usa en financial accounting para

manage fixed assets by the system

13. Scenarios (6 escenarios)

a) Bussiness area

b) Cost of sales accounting

c) Cost center update

d) Profit center update

e) Segment reporting

f) Preparation of consolidation

14. Group chart of account

Tres tipos de chart of accounts

i. Alternative or country chart of accounts

ii. Operating chart of account

iii. Group chart of accounts

15. Controlling

16. Operating concern

a. Unidad maxima de control,

b. Agrupa

i. Controlling areas

1. Se asignan a: company code

2. Si quieres asignar muchos company codes a una controlling

area

a. The company code must have the same operating

chart of accounts

17. Currency

a. Key identificator

18. Foreign exchange rate tipo de cambio

a. The general ledger accounts used for exchange rate differences, in the

foreign currency valuation, must NOT be solely the profit & loss statement

b. For the same method, the exchange rate postings can use the direct and i

ndirect procedure at the same date FALSE

c. The exchange rate differences posted at the time of the invoice payment are

not defined as exchange rate differences realized

19. General ledger accounts 10 dígitos, cuentas de IBAN 34 pueden ser

alfanumericas

a. Deben tener

i. Company code segment

ii. Chart of accounts segment

House bank solo se puede asignar a un company code

Liga para matchear cuentas de banco con sap cuentas de reconciliación (nivel

company code), bank key and country ( nivel cliente)

20. Business area

21. Customer / vendor accounts (customer le vendo, vendor le compro)

a) General segment

b) Company code segment

c) Sales segment / purchase

When creating master data for vendors/customer, the screen layout can be affected by

account group control

transaction dependent control

company code dependent control

When creating a master record for customer/vendor, an account group is assigned.

This account group

is filled out in the first screen of the master record creation

The complete customer account has the following segments

company code

general data (client level)

sales area

Se previene vendors duplicados por medio de:

activate master data comparison for the vendor

activate message control for the duplicate vendor check

SEGMENTOS:

Del customer: sales area segment

Del vendor: purchasing organization segment

Un purchasing organization puede ser asignado a varios company codes

The maintenance of data for vendors and customer MUST NOT be done centrally

22. Si es customer y vendor a la vez

a. Settings necessary to clear both roles against each other

i. The “clearing with vendor” field must be selected in the customer

account and the corresponding

ii. The vendor number must be entered in the customer account

or the customer number must be entered in the vendor account

b. Se debe especificar solo en la general data segment

23. Payer / Payee

a. Alternative payee

i. You can specify an alternative payee in the general data

sement and also in the company code segment

ii. The alternative payee in the company code segment has

more priority than the alternative payee in the general data

segment

b. Alternative payer

i. The alternative payer in the company code segment has more

priority than the one in the general data segment

ii. It can be filled out an alternative payer in the general data

segment and in the company code segment.

24. Head office / Branch

a. Funcion que puede apoyar a un customer a transferir todos los items que

estan posted en su customer account

25. Dual control principle (cuando necesita una reconfirmación)

a. Ejemplos: confirmation of the vendor account to change of sensistive fields,

parking

26. Document

a. Header / ítem

i. 3 caracteristicas: document number, company code, fiscal year

b. Que hay a nivel header

c. Document Type (numero rango)

i. Numero de documento no se puede traslapar, es único.

ii. Controla

1. Account types allowed for posting

2. Number range interval for accounting documents

d. Posting Key (controla: tipo de cuenta / debito y crédito / field status

additional details)

i. S cuenta de mayor G/L, Asset, K vendor , D customer, M material

e. Numero externos e internos

i. Internos numéricos

1. Defined to a fiscal year in the future

2. Per each fiscal year

ii. Externos alfanuméricos--- alfanumericos

f. Campo asignación-Assignment

i. Assigment sort field used as a reference for different modules for

finance, llenado con info del sistema automaticamente, el usuario no

puede cambiarla

g. Document splitting

i. Un customer quiere usar document splitting para enable balance

sheets by segments. How do you set up the document split

1. Assign the splitting method to the transaction variant

2. Define splitting rules

h. Reglas, métodos splitting (entry view general ledger view)

i. Document control change (textos campos de referencia a nivel header y a

nivel item)

i. En el posted solo puedo cambiar los textos

ii. En el parked puedo cambiar, el amount, fechas, cuenta, taxes… no puedo cambiar

document type, currency

j. Reversa (tipos: standard-negativa)

si se postea una cantidad incorrecta en financial accounting, se puede

corregir

-reverse the document by normal reversal posting

-reverse the document by negative posting

The transaction figures are not increased because the reversal

document has the same posting type (debit/credit) but with

negative sign un cleared line item solo puede ser reversed

despues de el reversal del clearing document

k. Taxes

The tax code is usued for:

verify the tax amount

calculate the tax amount

verify the tax category

l. Cross company

i. Cuando hago asientos contables cross company se van a general ledger

ii. Numero de la cross company se conforma por

iii. A cross-company code transaction has at least two accounting documents

iv. The tax amounts related to a cross-company code transactions are posted

completely for the first company code

v. The company code used in a cross-company code document can have

different currencies

vi. The clearing accounts used for cross-company code document must be

general ledger account

m. COFI-FICO

i. Parámetros para real time integration

ii. Que actividades generan un Fi document en real time integration?

1. Subsequent change of a segment in a CO document

2. Assessment between cost centers in one company code with

differen cost centers

iii. In a cross-company controlling: several company codes can be assigned to a

controlling area

You entered a G/L account posting and recieved an error message, which objet causes

this error:

posting key

field status variant

Que objetos puedes postear via cash journal

one-time customer

customer

Para crear un nuevo cash journal para un company code, se debe configurar:

the name and identification of the cash journal

the general ledger account to be used with the transactions of the cash journal

the company code to use in the cash journal

the currency to execute the cash journal

Que es obligatorio para hacer que las G/L accounts esten listas para postear?

a chart of account segment

at leas one company code segment

qué elementos del customer account creation tiene que ser completadas antes de

postear entradas a la cuenta

general data

company code data

sales area data

In a customer master record

the fields forming each screen for customer master record can be defined as

required, suppressed or optional

the customer key can be externally assigned

the customer master record has 3 segments: general data, company code and

sales área segments

the general ledger account assigned to a customer master record is recorded in

the company code segment

Prerequisities for posting a vendor invoice in FI

create a company code segment in the vendor master

set up a number range for vendor invoices

General ledger accounts master records are used for

control posting transactions in general ledgers accounts

process the accounting data

Option for creating a General Ledger account master record in the system

data transfer

general ledger account copy

with template

27. Clearing an account

a. Se casan las facturas con los pagos y se genera un documento que no tiene

line items

b. The clearing document posting never has line ítems FALSE

c. The payment document created when an outgoing payment is posted is also

a clearing document

d. A payment term can only be used if it is assigned to the vendor master

record FALSE

i. The payment terms used in the vendor master record in the company

code segment can differ from the one used in the purchasing

organization segment

e.When a manual payment is posted, the system automatically posts the

payment document and clears the open line item

f. The automatic clearing program create automatic postings

28. Posting with payment

a. En el mismo documento de pago lo saldo.

Residual se crea un nuevo documento con la diferencia

Partial los dos quedan abiertos y no cambian los terminos

Reason code limpias las cuentas porque te las llevas a cuentas de incobrables

En un pago que usa partial payment, la invoice y el payment se quedan como open

line items

Cuando la diferencia del pago de la posted invoice es mas grande que el tolerance

limit, puedes:

post the difference to an account assigned to a reason code

post the different as a residual ítem the invoice item is cleared and a new

line item is created with the total of the difference

The tolerance groups can define amount limits for:

amount per vendor /customer line item

employee authorization fo discount by anticipated payment

total amount per document

The credit memo can be related to invoices and assure the same due date for both

Un payment block puede ser hecho:

in a vendor invoice line item

in the vendor master record

when a difference arises in the invoice verification process

Your customer do not pay open invoices. How can you accomplish an automatic flat-

rate individual value adjustment?

enter a value adjusment key in the customer master

create and dispatch a valuation run for each period

Si en el pago los datos ingresados para el método de pago en el documento, los datos

del payment data y la fecha del master dada son diferentes. Como lo maneja el

sistema?

the payment run are stopped and the system issues on errore message

DOCUMENT data overrides the master data

Funciones de accounts payable

book and manage accounting data

making automatic accounting documents related to operational movements

Important controls related to the accounting documents

document type

posting key

Group fields in which alll of them are in table FLAGLFLEXT

fiscal year

company code

business area

cost center

account

Typical sequence of steps in a purchase to pay process

1. purchase requisition

2. purchase order

3. goods reciepts

4. invoice verification

5. payment

Typical sequence of steps in a product sales from stock

1. 1.Incoming order

2. 2.Transport/delivery

3. 3.Billing

4. 4.Dunning and payment

29. Accruals

a) Accrual anticipado

b) Deferrals diferido

30. Payment run

a. Se debe definir payment method a nivel company code y despues en el

customer/vendor master data

b. El payment method puede ser usado si antes es ingresado en

i .El vendor master record o en una line item

c. Propuesta se puede borrar y editar, la corrida solo una vez

d. Si haces la corrida y te aparece bloqueda una factura la puedes

desbloquear temporalmente

e. In the parameters of the automatic payment run, all company codes must be

at the same country

f. Parámetros que se deben especificar:

i. Payment method

ii. Company code

iii. Payment proposal

iv. Next payment run

31. Sapscript

a. Formatos que existen en sap para imprimir

32. PMW

a. Callup points specific places in an application that specify the exact

location where a validation/substitution occurs. If you want to validate or

substitute a value, you must activate validation or substitution for the callup

point for which you want the validation or substitution to occur.

b. Ventajas

i. It can be used to change payment formats without modifying the

programs

ii. It can be used to create new payment formats

iii. It provides a uniform set of functions for all kings of payment

transactions

33. Dunning

a.Niveles minimo: no hay, máximo: 9

b.Para crear dunning notices se debe utilizar:

i.Dunning areas (objeto)

c.Que se define cuando configuras dunning procedure

i.Dunning levels

ii.Dunning charges for each dunning level

d.Que listas se pueden imprimir para edit un dunning propose

i. Blocked accounts

ii.Blocked line items

34. Reportes (Drill down report)

a. Componentes

i. Characteristics

ii.Key figures

b. Características del Drill down report

i. Fiscal year

ii. Company code

iii. Bussiness area

c. Puede ser interfaces

i. Saltar del drilldown a otra interfaces

ii. Infocubes cubo que te toma información de diferentes fuentes

d. Objetos en la total table (FAGLGLEXT) puede ser evaluado con drill-down

reports

i. Segments

ii. Profit centers

iii. Cost centers

iv. Business areas

v. Functional areas

35. Financial statement versión

36. Audit trail

a. Reportes para auditoria, son obligatorios

b. Puedes ir al detalle del documento

37. Actividades de cierre

a. Mensuales

i. Legales

ii.operativas

b. Anuales

i.Tienes que estar en el ultimo periodo del año anterior para empezar a

hacer los cirres

ii. El posteo de activos se hace anual

1.Book depreciation

2.Cost of sales deprecation

c. Actividades de year-end. Cuales son obligatorias para cerrar los libros

i. Run the carry forward

1. El sistema carries forward the balance de PROFIT

ACCOUNTS a un special retained

ii. Run the fiscal year change in asset accounting

1. Prerequisitos

a. The previous year has to be closed for ASSET

accounting

b. The fiscal year change program cannot be started

before the last posting period of the current year

d. Which functions are provided by the closing activity reclassify

payable/recievable

i. Adjustment posting for changed reconciliation account

ii. Regrouping and sorting of payables and recievables

e. Actividades de cierre supported by the system

1. Open of new posting periods

2. Balance carry forward

3. Value adjustment

4. Discounts

5. Foreingn currency revaluation

6. Closing notes

f. Como parte del cierre del fin de mes, algunas actividades de general ledger

accounting son ejecutadas. Algunas de estas son

1. Open and closing posting periods

2. External reporting

3. Book accounting data

4. Internal analysis

5. Balance audit trail execution

g. Antes de cerrar el general ledger accounting, es común ejecutar actividades de

cierre de las subsidiary ledgers.

i. Las últimas son

1. Accounts recievable

2. Accounts payable

3. Asset accounting

ii. The assignment field of a line item is automatic filled during a posting

according to the sort field used in the account master record of a general

ledger or subsidiary ledger

h. Las actividades de cierre mayores en general ledger accounting se clasifican en

i. Period closing (monthly in general)

ii. Fiscal year closing

38. Actividades de cierre legales

39. Actividades de cierre técnicas y organizacionales

40. Valuaciones

41. Schedule manager

a. Tool to schedule the monthly closing activities in financial accounting and

in other components of the system

b. Para tareas recurrentes

c. 4 tareas que se pueden hacer

i. create task list

ii. schedule task in daily overview

iii. monitor execution

iv. analyze results

42. Cockpit

a. Es un schedule manager Para cirres

b. Proposito

i. Performe periodically recurring activities

c. Beneficios

i. Handling notes

ii. Task list

d. Tasks types supported by closing cockpit or schedule manager

i. Programs with or without variant

ii. Notes (as a reminder or milestone)

iii. Transactions

RECURRING ENTRIES periodic postings recorded by a program based in

template documents

43. ASSETS

a. Chart of depreciation

i. Pueden ser creadas como copias de charts of depreciation disponibles

en el sistema

ii. A que primary cost accounting ojects puede ser posteada la

depreciación

1.Internal order

2.Cost center

iii. El chart of depreciation tamplate by country, supplied by SAP has a

list of depreciation areas that CAN be changed

iv. Es posible que diferentes legal companies usen la misma chart of

depreciation

b. Transaction type

i. Determina exactamente cual GL account debe de usarse en una asset

stransaction

c. Áreas de depreciación

i. Represent different valuation of fixed assets

ii. Frecuentemente, el fixed assets inventory and movements son

valuadas de una manera específica y con un propósito. El objeto

DEPRECIATION AREAS permite mas de una forma de fixed assets

valuation in el systema SAP ECC

iii. How do you recommend setting up a depreciation area

1. Based on company codes

iv. Métodos de depreciation

v. Depreciation key

d. Asset class

i. Aplica a TODAS LAS COMPANY CODES A NIVEL CLIENTE

ii. The account determination from asset class has the general ledger

account to be used

iii. Controla

1. Fixed asset classification

2. Account determination

iv. Funciones basicas del asset class

1. Account determination

2.Number range assignments

3.Screen layout

4.Fixed assets special types

v. Number range

1. Un memo item puede usar internal o external number range,

but it must be the number range assigned to the document type

used

a. False

2. Puede ser asignado a mas de una customer/vendor account

group

3. Only one number range can be assigned to a vendor account

group

vi. Maintenance rules

vii. Screen layout

viii. Account determination

1. One of the major functions of an asset class is to link, by the

account determination the fixed assets master records to the

general ledger accounts to be used

2. Valuation method caracteríctica de la account

determination que puede ser usada para asignar un revaluation

adjustment to different G/L accounts

e. Fixed assets

i. Some fixed assets line items reports usa the ALV (ABAP List Viewer)

function

ii. The information system for fixed assets is a report tree available by SAP

iii. Some fixed assets line items reports use the ABAP Query function

Some data in the fixed asset master record by depreciation area

depreciation key

useful life

Actividad que tiene un impacto en el net book value de un asset

changing the useful life of the asset

Características de account determination que pueden ser usadas para asignar

revaluation adjustment

valuation method

currency

valuation key

f. Tipos de activos , el tipo entra en el activo

g. AUC

i.Caracteristicas

ii. Razones para capitalizar un asset under construction usando el line

ítem settlement

1. The auc has not been released

2.The settlement profile does not allow assets as valid recievers

3.There is no settlement profile assigned to the company code

h. Master Data

i. Características

1. It must be assigned on client level

2. It is used on a long-term basis for mutiple business processes

i. Acquisitions

i. Creacion de master datacatalogo

ii. Adqusicion cuando ya empieza registrarlos contablemente para que su

vida util empiece a depreciar

iii. Opciones para booking on asset acquisition

1. Asset acquisition integrated with account payable

2. Asset acquisition posted from material management

3. Asset acquisition using the clearing account

iv. El GR/IR clearing account se usa en el componente Material Management

v. Cuando una purchase order es creada en material managemente, NO SE

crea un correlated document en el componente financial accounting

In the scenario of buying for stock, when a material reciept is recorded, the system

creates a debit posting in a stock account and a credit posting in the clearing account

GR/IR FALSE

When you post an acquisition from a vendor in the fixed asset component, the system

credits the vendor account and debits the fixed asset TRUE

j. Retirements

i. Completos

ii. Parciales

iii. Scrapping basura (obsoletos)

k. Auc

l.Depreciation

i.Planned (normal)

1.Planned value reduction of the fixed asset based on a natrual

wearing

ii.Unplanned

1.Caused by exception circumstances like damage in the fixed

assets that reduces permanently its values

iii. Special

1. No solo representa la depreciacion basada en reglas legales

Un investment request puede ser usado para simular fixed assets depreciations

m. Inter-intra company asset acquisition

i. Que funciones pueden ser usadas para generar inter-company posting

documents

1. Central payment

2.Central procurement

Que transacciones en el procurement process con valuated good reciept crean

documentos

post valuated goods reciept

enter invoice reciept

n. Actividades de fiscal year chang-year change progam

i. Fiscal year change program (cuando cambia tu año fiscal)

44.

SAP List viewer

a. Es como un excel

b. Puedes:

i.Sort

ii.Filter

iii.Subtract

iv.Change position of the columns

c. Funciones interactivas provided por el SAP List viewer

i. User of the report-report interface

ii. Creation of subtotals for specific values

45. Validation tiene mas peso en el orden jerarquico que la sustitucion

a. Pasos

i. Prerrequisito

ii. Cheque

iii. Mensaje

46. Substitution

a. Pasos

i. Prerrequisito

ii. Sustituyo

Ej. Two cost centers are merged, and all future postings should go to only one of

posting, your customer

wants to ensure that the wrong cost center is automatically replaced by the correct one.

-Define a substitution in FI

Prerequisite: wrong cost center

Substitute: correct one

47. Rules

a. Maneja a traves de operandos

48. Special G/L Transactions

a. Se dividen en:

i. Free offsting

ii.Automatic offsetting

iii. Noted item

New General Ledger accounting

si un customer quiere usar segment reporting en balance sheet y PLL accounts

que necesitas hacer para tener las updates del profit center sean parte de la

general ledger

*assign the profit center upduate scenario to the ledger

solo una ledger puede ser definido como la active leading ledger

Prerequisito para usar el segment field como un standard account assignment object

new segment accounting must be activated in the SAP system

49. Parking-Holding

a) En el parking hay mas control, se neciesita un workflow definition para soltrlo

b) b.Holding no aparece en reports, parking si

c) c.Ninguno de los dos afectan las transaction figures

d) d.Parking documents ofrece las siguientes opciones adicionales comparado

con los holding documents

i. A parked document can be changed and posted by a different user,

thereby supporting the document

ii. A parked document can be posted using a workflow

NetWeaver

supports core business solutions in four subcomponents including people

internal platform

Master data management company with unification of data in

heterogeneous environments

SAP Enterprise Infraestructure (SAP XI) component de SAP NetWeaver

que realiza cross-system application processes

SAP WEB AS provides SAP NetWeaver Application Server is a component

of the NetWeaver solution which works as a web application server to SAP

solutions

ASAP Roadmap

1. 1.project preparation

2. 2.business blueprint

3. 3.realization

4. 4.final preparation

5. 5.go live & support

Solution Manager

-En que scenarios es usado

Operations

Implementation

optimization