9 mis budget

RBM-MERG Malaria Indicator Training Workshop, 9th-12th September 2008, Lusaka, Zambia 1

Budgeting for a Malaria Indicator Survey

Dr Ayub Manya & Laurent Bergeron


Outline of presentation

• Pre Survey Budgeting to secure funding• Actual allocation of funds during planning and

implementation


Pre-Survey budgeting

Two-fold: • Get a quick estimate - using key information- of what financial

resources are needed to conduct an MIS• Identify potential financial needs ahead of time to secure

funding


Cost of an MIS

• What determines the cost of an MIS?Mainly:

– Sample size– In-country costs


Rationale

Budgeting an MIS consists in: • Spanning key activities & stages from MIS-planning through

MIS report-writing and dissemination• Budgeting associated cost categories and budget line items

using country-specific and MIS-specific data (sample size, clusters, per diems, etc.)


Securing funding to conduct your MIS

• A preliminary budget can be useful to involve your partners, by distributing specific activities among them

• Include request for MIS funding in your Global Fund proposal – need to have a pretty good idea of the cost.


Budgeting for implementation


Step 1: MIS coordination

MIS Coordinator: From planning to the end of field work,

right through to the dissemination meeting

Can consider hiring an assistant too…


Step 2: Protocol development

• Protocol development and submission to ethical committees is a collaborative process that requires mainly TA time (usually staff time and travel costs) among stakeholders and donors


Step 3: CSO engagement sample selection

CSO engagement in the following:• Sample design preparation / protocol development• Map preparation and printing (clusters and pre-testing site)• Depending on countries specificities, translation cost of

questionnaires and consent forms into local languages


Step 4: Communication strategy

In advance or/during the MIS, the following need to be considered:

Production of radio spots Airing of radio spots (national/regional

radio) District sensitization meeting Enumeration area advocacy meetings Calendars, leaflets, etc.


Communication budget Kenya

Item Description Unit cost No Cost

Radio Advert 30000 20 600,000

District sensitisation meeting Meeting 200000 24 4,800,000

Print Advert 350,000 8 2,800,000

Total 8,200,000


Step 5: Commodities

Main cost categories:• PDAs or paper• RDTs• Drugs (depending on your national guidelines)• Hemocues for anemia testing


Step 6: MIS training

• Per diem and transport costs for data collectors• Venue• Supplies for field testing activities


Example of training budget, KenyaItem No Unit cost No of days Total

Accommodation for trainees 144 4,000 6 3,456,000

Allowances for trainees 144 500 6 432,000

Per diem for facilitators 24 4,500 6 648,000

Drivers allowances 8 2,000 6 96,000

Secretaries 2 2,500 6 30,000

Facilitators allowances 16 2,600 6 240.000

Transport operations 192,000

Production of supervisor and training manuals, SOPs, etc.

1,036,800

Stationery 48,000

Total 6,174,000


Step 7: Data collection/field work

• Per diems• Vehicles • Communication (phone calls)


Step 8: Slide transport and reading

• Slide readers• Transport cost back to central level


Step 9: Report preparation and dissemination

• Printing of final report• Dissemination meetings: central and regional

levels


Thank you!

9 mis budget

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